Legal

Privacy Policy

Last updated: June 2025

1. Who We Are

Hawkish Group Limited ("Hawkish Group", "we", "us", "our") is registered in England and Wales (CRN: 11720811). We are registered with the Information Commissioner's Office (ICO) under registration number ZA306903. Our registered address is 20 Aylestone Drive, Leicester, LE2 8QD.

We are the data controller for personal data collected through this website and in the course of providing our services.

2. What Data We Collect

We may collect and process the following categories of personal data:

  • Contact data, name, email address, phone number, business name
  • Financial and accounting data, when you engage us for professional services, including tax records, company information and payroll data
  • Communications data, correspondence by email, phone or form submission
  • Technical data, IP address, browser type, pages visited, if analytics are enabled
  • Identity verification data, for AML/KYC compliance where required by law

3. How We Use Your Data

We use your personal data for the following purposes:

  • To respond to enquiries and provide the services you have requested
  • To fulfil our legal and regulatory obligations as an HMRC registered agent, including AML compliance
  • To manage our business relationship with you, including invoicing and account management
  • To improve our website and services
  • To send service-related communications where you have consented or where we have a legitimate interest

4. Legal Basis for Processing

We rely on the following legal bases under UK GDPR:

  • Contract performance, to deliver services you have engaged us for
  • Legal obligation, compliance with HMRC, AML regulations and Companies House requirements
  • Legitimate interests, to run and improve our business, respond to enquiries and maintain business records
  • Consent, where you have explicitly given consent, such as for marketing communications or cookies

5. Data Retention

We retain personal data only for as long as necessary:

  • Accounting and tax records, minimum 6 years as required by HMRC
  • AML records, 5 years from the end of the business relationship
  • General enquiry data, 2 years from last contact unless a service relationship begins

6. Data Sharing

We do not sell or rent your personal data. We may share data with:

  • HMRC, Companies House, and other regulatory bodies as required by law
  • Trusted service providers who assist in delivering our services (e.g. cloud storage, accounting software), under data processing agreements
  • Legal and professional advisors where necessary

7. International Transfers

Hawkish Group operates across the UK, Nigeria and the USA. Where personal data is transferred internationally, we ensure appropriate safeguards are in place in compliance with UK GDPR.

8. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request erasure of your data where we have no legal obligation to retain it
  • Object to processing based on legitimate interests
  • Request restriction of processing
  • Data portability where processing is based on consent or contract
  • Withdraw consent at any time where processing is consent-based

To exercise any of these rights, contact us at [email protected].

9. Complaints

If you have concerns about how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.

10. Contact

For all privacy-related queries:
Hawkish Group Limited
20 Aylestone Drive, Leicester, LE2 8QD
Email: [email protected]